28 September 07
There are a number of ways to make your entries available for members to view and the Academy strongly supports the distribution of DVDs in support of programmes entered into the Awards.
The Academy places strict restrictions on what can be sent to its members. Broadcasters and producers are permitted to send:
- invitations to screenings of programmes entered into the Awards
- videos or DVDs of programmes entered
- additional information must be limited to a four page booklet (including covers) per entry
- soundtracks and teleplays where appropriate
- sending full reviews is prohibited but selected quotes are permitted
The Academy will make its membership list available through a third party mailing house from 1 December 2007 through to Thursday 21 January 2008. Should you elect to use a different mailing house, it must sign a confidentiality agreement before the membership list will be issued. Please contact Jim Bradshaw on either email@example.com
or 020 7292 5833 who will issue these agreements.
All costs and postage associated with the mailing house must be borne by the broadcaster/producer. Should you decide to use the Academy’s mailing house Direct Works Ltd, then please contact Clive Robinson on 01622 757 111 or email firstname.lastname@example.org .
If you wish to invite Academy members to a screening by email, please contact Kelly Smith on email@example.com or 020 7292 5821 who will arrange for this to be included in the Academy’s Email Newsletter which reaches all Academy members.
Although emails are often the best way of informing Academy members about screening information, please be aware that some members use dial-up connections and do not want to download large emails.
- Emails must be in plain text only and not exceeding 50kb in size. Attachments are not permitted;
- Emails may give details of screenings (ie venue, time, date) and/or information about the entry. This may include synopsis, cast and crew, ‘for your consideration’ listings which reflect the BAFTA categories, quotes and other nominations/awards received;
- Website links may be included in emails. A list of the features available on these websites (trailers, podcasts, etc) may also be included;
- Emails thanking members for voting are not permitted.
Please send all email correspondence to Kelly Smith ( firstname.lastname@example.org ) for approval and circulation to members.
Brochures and Other Materials
If you wish to send members printed information about your entry, the following should be adhered to:
- Additional printed information must not exceed a single two-sided A4 document per entry and can be of any shape, but must not exceed the size limit;
- Details of screenings (ie venue, time, date) may be listed and/or information about the entry. This may include synopsis, cast and crew, ‘for your consideration’ listings which reflect the BAFTA categories, quotes and other nominations/awards received;
- You may combine a number of entries within a booklet, but the same limit of two sides of A4 per entry applies, although you may add a cover. Covers may contain company details (contact numbers, etc) but no detail of the entries;
- It is acceptable to send soundtracks. Retail versions may be sent if available but these must contain music written or licensed for the entry only. Soundtracks may also be provided online as downloads;
- If you wish to send teleplays, members must be contacted in advance and asked if they would like to receive a copy. Teleplays should generally be provided as downloads but hard copies may be sent;
- ‘Making Of’ books are not permitted.
- You may only use the BAFTA logo in print and broadcast once you have received a nomination;
- Logos and permission agreements will be provided by the Academy before the nominations are announced, for advance artwork preparation, but may only be used if the film receives a nomination;
The Academy kindly invites broadcasters and producers to respect these rules and regulations. Any broadcasters or production companies abusing this facility will forfeit their right to access the membership.